The University of Oxford is inviting applications for the Executive Support and Governance Administrator role in the School of Archaeology, with the closing date set for 15 June 2026 at 12:00 noon UK time. The role supports senior staff by handling daily administration, managing schedules, and helping with governance work. It is a part-time, fixed-term position based in a research-focused academic setting.
The post sits within the Professional Services Team of the School of Archaeology and works closely with the Head of School and the Head of Administration and Finance. It helps keep governance activities organised by arranging meetings, preparing documents, and keeping records of decisions. The role is based in a department that covers different areas of archaeology, including prehistoric, classical, historical, and scientific studies, where strong administrative support is important for smooth academic work.
The work includes writing correspondence, keeping accurate records, and tracking action points from meetings. The postholder will support events and assist with general office tasks that help the School run efficiently on a day-to-day basis.
Position Details
- Position: Executive Support and Governance Administrator
- Institution: University of Oxford, United Kingdom
- Department: School of Archaeology
- Research discipline: Archaeology and Higher Education Governance
- Location: Oxford, United Kingdom
- Job Type: Professional Services (Executive Support)
- Contract Duration: Fixed-term, 2 years (possible extension to 3 years)
- Start Date: Not specified
- Working Hours: 0.8 FTE (part-time)
- Salary/Funding: £32,108 to £37,338 per annum (pro-rata)
- Required Qualification: Degree or equivalent administrative experience
The University of Oxford positions are highly competitive and attract applicants from around the world seeking advanced roles in academic governance and institutional administration. Explore further research opportunities at the University of Oxford across multiple disciplines, including archaeology, humanities, social sciences, and natural sciences.
Focus Area
- Higher education governance administration
- Academic committee coordination systems
- Executive diary and correspondence management
- Institutional record-keeping and documentation control
- Archaeological academic support structures
- Professional services in research-intensive universities
Eligibility / Qualifications
- Demonstrated experience in high-level administrative support roles
- Strong organisational and workload prioritisation skills
- Proven ability to manage complex scheduling and governance processes
- Excellent written communication for formal academic documentation
- Experience supporting senior staff or institutional leadership
- Ability to maintain accuracy under competing deadlines
- Familiarity with committee administration systems preferred
Key Responsibilities
- Manage complex diaries and scheduling for senior academic leadership
- Coordinate governance meetings, agendas, and supporting documentation
- Prepare accurate minutes and maintain institutional governance records
- Track actions, deadlines, and follow-up requirements across committees
- Draft formal correspondence and briefing materials for internal use
- Support School events, administrative projects, and operational workflows
Application Process
Applicants must submit a CV and a supporting statement addressing all selection criteria outlined in the job description. Applications are reviewed only when submitted through the official University of Oxford recruitment system before the stated deadline.
Required documents:
- Curriculum Vitae (CV)
- Supporting statement addressing selection criteria
- Relevant administrative experience evidence
- Optional references or supporting documentation
Important Dates
- Applications Open: 21 May 2026
- Application Deadline: 15 June 2026, 12:00 noon UK time
- Interview Period: Week commencing 6 July 2026
- Expected Start Date: Not specified
This role represents a time-sensitive opportunity within a globally recognised academic institution, requiring submission before the official closing deadline.
Related Academic Opportunities
- Archaeology Academic Jobs
- Higher Education Professional Services Jobs
- University of Oxford Jobs
- Humanities University Jobs
- Social Sciences Jobs
Institutional Overview
The University of Oxford is a world-leading research university recognised for its excellence in teaching, governance, and interdisciplinary scholarship across multiple academic disciplines. It maintains a strong global reputation for archaeological research, institutional administration, and academic leadership development. The School of Archaeology integrates diverse methodological approaches, supporting advanced research in prehistoric, classical, and scientific archaeology within a structured governance framework.
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